Optimize your operations with automation and RPA

In many companies, a large proportion of employees' time is spent on repetitive tasks: data entry, accounting reconciliations, extracting reports, managing e-mails, updating files or transferring information between applications. These activities, although indispensable, mobilize precious resources that could be used for higher value-added missions. Automation and RPA (Robotic Process Automation) make it possible to delegate these tasks to software robots.

At IT Systèmes, we start with your business processes to identify what can be automated. We work with powerful platforms such as FlexFlow, which combines API Management, orchestration and RPA, as well as Microsoft Power Automate, which enables you to rapidly automate your workflows within the Microsoft 365 ecosystem. The aim is to increase productivity, reduce errors and improve team satisfaction.

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Our Expertise in Automation and RPA

Business process analysis and mapping

We work with your teams to identify time-consuming, repetitive and rules-based tasks. We prioritize those that generate the most value once automated, to maximize ROI.

Deployment of software robots (RPA)

Our software robots reproduce human actions (clicking, typing, opening applications) to automate processes even on legacy software without APIs. These robots can operate 24/7, freeing up considerable time for your staff.

Automation with FlexFlow and Power Automate

With FlexFlow (https://flexibleworkflow.com), we orchestrate complex workflows combining API Management, RPA and real-time supervision. With Power Automate, we implement fast, intuitive automations in the Microsoft 365 ecosystem (Teams, SharePoint, Outlook, OneDrive, Dynamics). These two approaches complement each other to cover both complex integrations and simple, immediate business needs.

PLC security and supervision

All automation is supervised in real time, with incident alerts, replayability of flows and full traceability of operations. We integrate security and RGPD/ISO 27001 compliance right from the design stage.

Continuous process improvement

Once in place, our automated systems evolve with your business needs. We update existing workflows, add new rules and enrich flows to constantly optimize performance.

Rapid return on investment

RPA projects often deliver ROI in less than six months. Time saved, reduced human error and improved data quality have a direct impact on productivity and profitability.

Why work with IT Systèmes?

Identify the right productivity levers to automate.
Integrate FlexFlow and Power Automate into a coherent strategy.
Secure and supervise automated workflows.
Reduce human error and improve data quality.
Achieve a rapid, measurable return on investment.

A clear, rapid and personalized approach

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Process analysis and identification of use cases

Workshops with businesses to identify repetitive tasks and define automation priorities.

Choosing the right automation solution

Definition of a strategy combining FlexFlow for complex workflows and Power Automate for rapid automation in Microsoft 365.

Gradual deployment of automated systems

Implementation of software robots, Power Automate workflows or integration via APIs as required, with unit testing and error scenarios to guarantee reliability and security.

Centralized monitoring and supervision

Set up dashboards, real-time alerts and reporting to ensure continuity and measure PLC efficiency.

Continuous improvement and scalability

Regular performance evaluation, enhancement of existing PLCs and extension of automation to new processes.

Your IT experts

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Samuel

Project Manager

Valentin

Computer engineer

Amine

Computer technician

Julien

Computer engineer

Matthias

Account manager

Mohamed

Account manager

Amir

Developer

Adrien

Computer engineer

Samir

Chairman - Partner

Anaïs

ADV

Emmanuel

Operations Manager

Kevin

Development Director

Florent

General Manager - Partner

Oxana

Marketing

Arthur

Computer technician

David

Partner manager

Anthony

Outsourcing Manager

Olivier

Technical Manager

Laudine

Computer engineer

Nadia

Accountant

Laure

Thomas

Computer engineer

Yann

Computer engineer

Mathis

Developer

Théo

Account manager

William

ModernWork technical manager

Sofiene

Account manager

Quentin

Computer engineer

Christian

Computer engineer

Peter

Project Manager

Johana

Computer technician

Automation and RPA FAQ

What is RPA, and how is it different from traditional automation?

RPA (Robotic Process Automation) involves using software robots capable of imitating human actions (clicks, inputs, navigation) to automate repetitive tasks. It differs from traditional automation in its ability to operate even on software without APIs or connectors. This makes it possible to automate legacy or business applications without having to replace them.

What kinds of processes can RPA automate?

RPA is suited to rules-based, high-volume tasks. Examples: invoice entry, bank reconciliations, website data extraction, customer database updating, report generation, incoming e-mail management, data integration between ERP and CRM. The more repetitive and time-consuming a process, the more efficient RPA is.

What are the differences between FlexFlow and Power Automate?

FlexFlow is a comprehensive platform combining API Management, orchestration and RPA. It is designed to automate and orchestrate complex workflows, even in heterogeneous, multi-cloud environments. Power Automate is a low-code solution from Microsoft, ideal for rapidly automating simple tasks in the Microsoft 365 ecosystem (Teams, Outlook, SharePoint, OneDrive). We often recommend a hybrid approach: Power Automate for immediate business needs and FlexFlow for complex, strategic integrations.

What do you do if a software application doesn't have an API?

This is precisely where RPA comes into its own. Thanks to FlexFlow, we can create robots capable of simulating a user's actions on the software interface: data entry, clicks, file export. With Power Automate, we can also bypass certain limitations by exploiting Microsoft 365's native connectors. This approach guarantees total interoperability, even with older or closed software.

What role does FlexFlow play in automation?

FlexFlow enables you to centralize the management of your automations, supervise your workflows and orchestrate complex processes involving several applications. What sets it apart is its ability to combine API and RPA in a single platform. This enables you to create powerful, scalable workflows, with step-by-step supervision and replayability in the event of failure.

Why use Power Automate?

Power Automate is a low-code solution that enables companies already equipped with Microsoft 365 to quickly create simple automations: form validation, notifications in Teams, automatic email sending, SharePoint list updates or data integration between Outlook and Dynamics. It's an accessible tool, quick to implement and ideal for democratizing automation among business users.

How do you guarantee the safety of your automated systems?

We integrate security right from the design stage of workflows: data flow encryption, access rights management, real-time supervision and traceability of actions. Each robot operates within a controlled, documented framework. Whether using FlexFlow or Power Automate, we comply with RGPD and ISO 27001 to protect your sensitive data.

What concrete benefits can my company expect from automation and RPA?

The benefits are numerous: increased productivity, reduced errors, improved data quality, optimized costs, faster processing times, greater user and customer satisfaction. Automation also enables you to scale your operations without proportionally increasing your workforce. With FlexFlow and Power Automate, you have a more agile, robust architecture that's ready for the future.