Optimize your software licenses and reduce your IT costs

With the proliferation of SaaS software, Cloud subscriptions and on-premise licenses, Software Asset Management has become a must. Without proactive management, companies quickly find themselves with unused licenses, duplicate applications and poorly monitored contracts. SAM gives you complete visibility of your application assets and enables you to manage their use effectively. This reduces costs, improves productivity and limits the risks associated with poor software asset governance.

Software non-compliance can have serious financial and legal consequences. Publishers such as Microsoft, Adobe or Autodesk may launch audits and demand costly adjustments. In some cases, penalties or fines may be applied, directly impacting the company's budget. Beyond the financial aspect, non-compliance can tarnish an organization's reputation and create a loss of trust with partners. With a well-defined SAM strategy, these risks are anticipated and proof of compliance is always available.

Yes, a structured SAM program almost always generates savings. In many companies, 15-30% of purchased licenses are not used, or are not adapted to real needs. For example, users with Microsoft 365 E5 licenses only use the basic functionalities accessible via an E3 or Business Premium version. SAM makes it possible to reallocate these licenses, eliminate unused ones and avoid additional costs. In the long term, the rationalization and optimization of SaaS or Cloud subscriptions translates into a more controlled and predictable IT budget.

All organizations, from SMEs to major corporations, are concerned by Software Asset Management. Even a company with 50 or 100 users can generate significant financial losses if its licenses are not properly managed. The more complex the environment (multisite, hybrid cloud, multiple subscriptions), the more critical SAM becomes. Large enterprises need to manage compliance during vendor audits, while SMEs can benefit from immediate savings and greater agility by rationalizing their licenses.

IT Systèmes has Microsoft and multi-publisher certified experts to help companies manage their software contracts. We analyze current contracts, check usage rights, monitor renewals and propose adjustments based on actual needs. During negotiations with software publishers, we defend your interests to avoid cost overruns and obtain the best pricing conditions. Our experts also ensure compliance with audits imposed by publishers such as Microsoft, Adobe, Autodesk, VMware, Veeam, etc. This support guarantees a more balanced relationship with suppliers.

License management becomes even more complex with cloud and multicloud. Some publishers offer BYOL (Bring Your Own License) models, while others integrate licenses into their subscriptions, which can lead to duplication. In a multi-cloud environment, usage rights may vary from one provider to another (Azure, AWS, Google Cloud, OVHcloud). IT Systèmes implements integrated SAM governance covering on-premise software as well as SaaS and Cloud subscriptions. This approach ensures compliance, avoids waste and optimizes software costs in hybrid and distributed environments.