EDM, AI & Data Architecture Workshop: structuring and adding value to your information

The main purpose of an IT Systems workshop is to create a collective workspace in which to build the basis for a solid, realistic project. The aim is to bring together all the departments concerned to analyze needs, identify priorities and assess risks before any technical or financial commitment is made. Our workshops help you take a step back and avoid the framing errors often encountered in IT projects. Thanks to a proven methodology, we help companies transform an idea or a constraint into a clear, coherent and shared roadmap.

The duration varies according to the complexity of the subject and the size of the organization. An EDM or AI workshop may take place over one or two intensive days, while a Data or Governance workshop may require several sessions spread over two to three weeks. For Security or Development themes, the duration is adjusted according to the level of maturity and the depth of analysis required. IT Systèmes adapts each format to maintain an effective dynamic while ensuring full involvement of participants.

IT Systèmes workshops are designed to involve all the players concerned by the project. IT and technical teams take part alongside business departments (finance, HR, production, legal, communications, etc.), the CISO, the DPO and sometimes general management. This diversity ensures that every need is expressed, that constraints are understood and that the future solution is in line with operational reality. The cross-functional involvement of all teams avoids misunderstandings and promotes greater ownership of decisions.

An effective specification is more than just a list of functionalities. It's a structured document that accurately reflects business needs, technical constraints, security and compliance requirements, and strategic objectives. It defines selection criteria, success indicators and project milestones. IT Systèmes helps to formalize this document by integrating best IT scoping practices and ensuring that it can be used by both an external service provider and an in-house team. Well-drafted specifications guarantee project success, cost control and reduced risk of error.

The workshop does not replace an audit, but complements it. An audit is a top-down analysis carried out by experts to assess the existing situation, identify weaknesses and measure compliance. The workshop, on the other hand, is a participative process, geared towards building the future: it brings together internal players to define needs, priorities and objectives. Together, these two approaches provide a complete vision, both technical and strategic, to build a controlled project.

The benefits of an IT Systems workshop are numerous. First and foremost, it provides a clear, shared vision of the issues at stake. It aligns IT and business departments around common objectives, clarifies requirements, reduces the risk of budgetary drift, and accelerates decision-making. It also fosters internal collaboration, reinforces strategic coherence and provides a documented basis for any call for tenders or development project. In short, the workshop transforms an idea into a concrete, measurable and manageable project.

Yes, and they're particularly relevant for SMEs. These structures don't always have the internal resources to properly frame an IT project or evaluate the various options on the market. IT Systèmes workshops provide them with a clear method, a global vision and an objective decision-making framework. They enable them to avoid costly mistakes, choose the solutions best suited to their budget, and ensure the long-term coherence of their IT tools.

The main deliverable is a comprehensive summary file, including expressed needs, process mapping, priorities, identified risks and usable specifications. This document can then be used to consult service providers, plan investments or launch a call for tenders. It provides a roadmap for the success of the project. The deliverable also includes methodological and technical recommendations, to guarantee the consistency and sustainability of the decisions made.

Yes, but always in a neutral and objective way. IT Systèmes does not promote any particular vendor. We present the solutions best suited to your needs and environment, highlighting their advantages and limitations. Our aim is to help you make the right decision, not to influence it. This neutrality guarantees total independence and a better match between your context and the chosen solution.

Yes, IT Systèmes offers comprehensive support that can extend beyond the workshop. We can assist you with the final drafting of specifications, the selection of service providers, project management and the monitoring of performance indicators. Our experts can also act as outsourced CIOs or CISOs to ensure continuity and follow-up. This continuity enables workshop decisions to be transformed into concrete, measurable results over time.